Grant reporting & compliance readiness

Know what's due, what's spent, and what's missing — before your funder asks.

GrantProof connects deadlines, spend-down, and evidence into one control center for small nonprofits with federal and pass-through federal grants — so you always know what to fix first, instead of finding out at a monitoring visit.

See the 5-minute demo How it works

Built for nonprofits with $1M–$10M budgets, multiple restricted grants, and no dedicated grants department. GrantProof is not a legal/compliance guarantee — it is a readiness and visibility system.

Available with a GrantProof Setup Sprint for teams that need their grants, deadlines, evidence binder, and readiness dashboard configured quickly.

5 risk signalsdeadline, spend-down, documentation, missing evidence, and audit readiness — tracked per grant
<5 minto see total grant dollars, at-risk dollars, and what to fix first
1 placefor what's due, what's spent, what's missing, and what you can prove today
Live example org · what you'd see today
Community Pathways Alliance has $1.8M in active grant funding. $910K is currently at risk because of missing documentation, deadline risk, and spend-down issues.
Total active
$1.8M
At risk
$910K
Reports due soon
3
Audit readiness
62/100
What to fix firstRanked
HUD Housing Stability Grantoutcomes data missing, Q3 report due in 14 days
Food Access Community Grantcloseout spend-down risk, grant ends in 56 days
How it works

Eight modules. One risk picture.

Most systems store grant information. GrantProof exposes grant risk — and connects deadlines, spend-down, and evidence so nothing falls through the cracks between spreadsheets, inboxes, and folders.

01

Grant Command Center

Every award, funder, owner, and deadline in one place — not spread across a spreadsheet and someone's inbox.

02

Monthly Leakage Check

A 3-point monthly review: is anything due soon, is spending on pace, and does the paperwork to prove it exist?

03

Budget-to-Actual

Award vs. spent vs. remaining, with automatic over/underspending and closeout risk flags — no spreadsheet required.

04

Evidence Binder

What exists and what's missing, organized by grant, reporting period, and budget category.

05

Missing Evidence Tracker

Gaps flagged automatically — spending with no invoice on file, personnel costs with no time-and-effort log.

06

Report Readiness Preview

See what could be assembled into a funder report today, and exactly what's still missing.

07

Report Packet Builder

Draft a funder-ready report packet from data you already have — financials, outcomes, compliance docs, backup index.

08

Monitoring & Audit Readiness

A 0–100 score per grant, with exactly why points were lost — so you know what a monitoring visit would find.

Before & after

The problem was never a lack of tracking.

It was never being able to see the whole risk picture in one place.

Before GrantProof

  • Grant deadlines live in a spreadsheet someone maintains manually
  • Spending lives in a separate accounting export
  • Evidence lives in folders, inboxes, and staff memory
  • Reports get assembled manually at the last minute
  • Leadership can't quickly see which grants are at risk

After GrantProof

  • See total active grant dollars and at-risk grant dollars instantly
  • Know exactly which reports are due soon, and who owns them
  • Catch spend-down problems before they become closeout crises
  • Catch missing evidence before a monitoring visit finds it
  • Know exactly what to fix first — ranked by severity and deadline
Who it's for

Built for small, federally funded direct-service nonprofits.

Not enterprise grant software built for institutions. Not a spreadsheet held together by one person's memory.

$1M–$10M

annual operating budget

2+

restricted federal or pass-through federal grants

0

dedicated grants operations department

Housing Homelessness Services Domestic Violence Services Behavioral Health Workforce Development Food Access Refugee & Immigrant Services Reentry Youth Services
Not another place to store things

GrantProof isn't trying to replace what you already use.

It connects the four things your current tools each do a little of, and none of them do together.

Spreadsheets
List deadlines, but don't show at-risk dollars, missing evidence, or what to fix first.
Drive / Dropbox / Box
Store documents, but don't know whether the right evidence exists for the right grant, period, and budget category.
CRMs & donor systems
Track fundraising relationships, not post-award reporting, spend-down risk, or audit readiness.
Accounting software
Shows transactions and balances, but not whether spending is backed by report-ready documentation.
Enterprise grant platforms
Built for large institutions — expensive, complex, and implementation-heavy for a five-person grants team.
Consultants
Can clean things up once, but the work disappears into spreadsheets — GrantProof is a system you keep.
Pricing

Simple enough for a five-person grants team.

No per-grant fees. No implementation surprises.

Core

$349/month

Everything you need to see grant risk clearly and run the monthly leakage check.

  • Grant Command Center
  • Monthly Leakage Check
  • Budget-to-Actual visibility
  • Evidence Binder
  • Missing Evidence Tracker
  • Report Readiness Preview
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Most common

Compliance-Plus

$599/month

For teams that need to hand a funder-ready packet and prove audit readiness on demand.

  • Everything in Core
  • Report Packet Builder + Checklist
  • Backup Documentation Index
  • Monitoring & Audit Readiness scoring
  • Role-based access for your whole team
  • Printable / exportable funder packets
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Implementation Sprint

$1,500–$3,500one-time

We set up your organization, grants, budgets, and evidence binder — ready for your first Monthly Leakage Check in week one.

  • Grants, funders & owners loaded
  • Budget categories & opening balances
  • Key evidence organized by grant
  • First leakage check run with your team
  • First audit readiness score reviewed
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See your grant risk in the next 5 minutes.

Open the dashboard, click one at-risk grant, and see exactly why it's flagged — deadline, spend-down, and missing evidence, all in one place.

See the 5-minute demo